Project Coordinator, Buildings

BC, Canada
Posted On Jul 2 2020 Aug 1 2020

The buildings that make up the landscape of our daily lives seem like permanent fixtures, fastened to a time and place. But what if that didn’t have to be true? What if our built environment — where we live, learn, play, and conduct business — carried us forward instead?


Our Buildings practice keeps people at its heart, recognizing that our shared journey forward is shaped by the meaningful and responsive places we design. From iconic designs to monumental groundbreakings, join us to bring transformational building solutions to life. Every day we apply our expertise, creativity, and passion to propel communities into the future—join us!


Your Opportunity


In this position as a Project Coordinator you will provide support for the successful execution of projects through conformance to Stantec’s ISO requirements, corporate policies, solid project management objectives, and client requirements and standards. This is a great opportunity for a motivated, energetic individual who wants to challenge their abilities in a dynamic work environment.


Your Key Responsibilities


Creates document control processes and procedures established for project functions including document tracking, deliverables scheduling and management, minutes, RFIs, submittals, change logs and other communication tools.

Works closely with the project team to maintain a current and accurate understanding of project status, issues and changes.

Understands and optimizes Document Control processes and systems.

Provides support to project management and team members to adhere to client standards, Stantec required procedures, and document management.

Oversees project invoicing.

Supports business development functions.

Prepares high quality, accurate and timely documents such as: specification packages, reports, RFIs, minutes, submittals tracking, and other required documentation.

Coordinates project deliverables and schedules.

Prepares required project set up documentation.

Maintains document control best practices.

Follows record retention policies.

Maintains project best practices.

Prepares project specifications, reports, and other required documents.

Tracks RFIs and submittals.


Your Capabilities and Credentials


  • Prior experience working in engineering, architecture, or construction field required.
  • Prior knowledge of documentation / revision control is required.
  • Prior work in documentation control / project assistant role is a plus.
  • Demonstrated ability to handle multiple priorities and assignments.
  • Excellent written and verbal communications a must.
  • Strong analytical skills.
  • Exceptional attention to detail, and resourcefulness.
  • Must have good interpersonal skills.
  • Must be able to successfully work both collaboratively and independently.
  • Experience with MS Office including Word, PowerPoint, Excel, and Access.
  • Strong account knowledge obtained through experience or education.
  • This position requires the accepted applicant to obtain security clearance.

Education and Experience


Technical degree/diploma/certificate or equivalent in related field; or equivalent combination of education and experience. Minimum of 3 years of experience.


Typical office environment working with computers and remaining sedentary for long periods of time. Field work may include exposure to the elements including inclement weather.


This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.


Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.


Job: Project Coordination


Primary Location: Canada-British Columbia-Vancouver


Job Level: Individual Contributor


Travel: No


Schedule: Full-time


Req ID: 190002UK

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